ARCH Consulting Group is an international development and cooperation firm based in Belize City, Belize, offering technical delivery, research, strategy consultation, and project management services to intergovernmental and private entities in Belize and in the region.
Position: Operations & Administrative Assistant (Full-time, Remote)
Responsibilities:
The Operations & Administrative Assistant will assist for assisting with operational and administrative tasks related to project execution and overall company functions.
Main duties include but are not limited to:
Assist in drafting and formatting tender documents, ensuring compliance with guidelines and requirements
Conduct research to identify relevant project opportunities and compile supporting documentation
Assist in planning and coordinating of projects to ensure timely execution
Support day-to-day administrative functions, including scheduling meetings and managing calendars
Provide secretarial services to the Managing Partner
Conduct day trips for administrative, logistical, purchasing, and errands-related tasks as needed
Maintain and organize project documentation and records
Prepare reports and presentations for management and clients
Assist in budget tracking and resource allocation for projects
Coordinate travel arrangements and logistics for projects and team members
Draft summaries of completed projects to highlight works and outcomes
Manage communication tasks, including social media updates and engagement related to ongoing projects
Support the implementation of company policies and procedures
Qualifications:
Minimum of Associate Degree
2+ years prior experience in a similar position (e.g. as Administrative Assistant, Operations Assistant, Executive Assistant)
Strong command of spoken and written English; proficiency in Spanish a plus
Valid driver’s license
Experience in project management and/or cooperation/international development is preferred, but not mandatory.
Core Skills and Qualities:
The ideal candidate should be:
Highly organized with strong multitasking abilities and effective time management skills
Autonomous and capable of working efficiently with minimal supervision
Responsible and detail-oriented, with a strong focus on meeting deadlines
Flexible with working hours, willing to work beyond standard office hours to meet with project deadlines when needed
Resourceful, proactive, and dedicated to delivering high-quality results
Excellent written and verbal communication skills
Motivated and committed to learning, with a strong interest in securing a long-term position
Job Benefits:
Opportunity for professional development and growth within the company
Engaging work with a diverse range of projects and fieldwork
Performance-based raises and bonuses available annually
Full-time remote work arrangement
Company-paid Social Security benefits
Four weeks of paid leave
Long-term position
To Apply:
Email: your resume, a cover letter describing your interest, and two (2) references to: consult@arch-consultinggroup.com with the subject line “Administrative & Operations Assistant”.
Entry level workers who fit the profile are encouraged to apply. Only candidates submitting a complete application will be considered and receive a response. First round of interviews will commence during the second week of August 2024. The position will remain open until filled.
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